Bryan Jackson, owner of Bryan's Auto Supply in Eastland, has worked out a good method for checking up at the close of business. here is his procedure:
End of Day Reconciliation
Reconcile Sales Deposit
1.2 Invoice Status Report Invoice
Print To (<Enter>=SCREEN/<Tab>=Select/H=Help/J#/##/KB##:/LP##
KB1:
Date (mmddyy/END/<Enter>=All Dates) Current Date
Report type (P=Pending/S=Summary/<Enter>=Detailed) - Detailed
Print cash balance summary (Y/<Enter>=N) - N
Sort by Workstation or Invoice group (I/<Enter>=Wrks) I
Invoice groups to include:
1 -- Deposit
2 -- Non-Deposit
3 -- On Hold, Pending Approval, Quotes
4 -- Voided
Group to print (1-4/<Enter>=All) 1
Match up all forms of payments to report form of payment 12 and dollar amount to all checks dollar amount and so on with credit cards.
Reconcile Account Payments
5.3 Print Payment Reports
Print To (<Enter>=SCREEN/<Tab>=Select/H=Help/J#/##/KB##:/LP## - KB1:
Print Options
1 -- Payment Report for one date
2 -- Payment Report for a range of dates
Option (1/2/END) - 1
Date (<Enter>=091007/MMDD/MMDDYY/END) - Current Date
Match up all forms of payments to report checks to dollar amounts to all checks dollar amount and so on with credit cards.
Reconcile Paidouts Report
5.15 Print Paidout Analysis Reports
Paidout Options:
1 -- Enter Paidouts
2 -- Print Paidout Report
3 -- Print Paidout Analysis
Option (<Enter>=1/#/END) - 3
Print To (<Enter>=SCREEN/<Tab>=Select/H=Help/J#/##/KB##:/LP## - KB1:
First paidout date to include
Date (<Enter>=0910/mmdd/ALL/END) Current Date
Year (<Enter>=2007/yy/END) Enter
Last paidout date to include
Date (<Enter>=0910/mmdd/ALL/END) Last Day of Month
Year (<Enter>=2007/yy/END) Enter
See if paidout dollar amounts were not falsely entered. See if there have been accidental future dated paidouts, which could not post to daily balance yet.
End of Day Reconciliation
Reconcile Sales Deposit
1.2 Invoice Status Report Invoice
Print To (<Enter>=SCREEN/<Tab>=Select/H=Help/J#/##/KB##:/LP##
KB1:Date (mmddyy/END/<Enter>=All Dates) Current Date
Report type (P=Pending/S=Summary/<Enter>=Detailed) - Detailed
Print cash balance summary (Y/<Enter>=N) - N
Sort by Workstation or Invoice group (I/<Enter>=Wrks) I
Invoice groups to include:
1 -- Deposit
2 -- Non-Deposit
3 -- On Hold, Pending Approval, Quotes
4 -- Voided
Group to print (1-4/<Enter>=All) 1
Match up all forms of payments to report form of payment 12 and dollar amount to all checks dollar amount and so on with credit cards.
Reconcile Account Payments
5.3 Print Payment Reports
Print To (<Enter>=SCREEN/<Tab>=Select/H=Help/J#/##/KB##:/LP##
- KB1:Print Options
1 -- Payment Report for one date
2 -- Payment Report for a range of dates
Option (1/2/END) - 1
Date (<Enter>=091007/MMDD/MMDDYY/END) - Current Date
Match up all forms of payments to report checks to dollar amounts to all checks dollar amount and so on with credit cards.
Reconcile Paidouts Report
5.15 Print Paidout Analysis Reports
Paidout Options:
1 -- Enter Paidouts
2 -- Print Paidout Report
3 -- Print Paidout Analysis
Option (<Enter>=1/#/END) - 3
Print To (<Enter>=SCREEN/<Tab>=Select/H=Help/J#/##/KB##:/LP##
- KB1:First paidout date to include
Date (<Enter>=0910/mmdd/ALL/END) Current Date
Year (<Enter>=2007/yy/END) Enter
Last paidout date to include
Date (<Enter>=0910/mmdd/ALL/END) Last Day of Month
Year (<Enter>=2007/yy/END) Enter
See if paidout dollar amounts were not falsely entered. See if there have been accidental future dated paidouts, which could not post to daily balance yet.
